App Documentation

Overview

Task Management System crafted using PHP and MySQL empowers organizations to enhance project management efficiency significantly. By offering a plethora of features tailored to meet the diverse needs of users at different levels, this system fosters collaboration, transparency, and accountability within project teams. Whether you’re a seasoned project manager or a budding entrepreneur, leveraging this robust solution can elevate your project management endeavors to new heights of success.

Admin users can only create the Task Management System users. The admin user or the Project Managers will create a new project first and some essential details and references of the users. When creating a project, the admin or project managers must list all the employees to handle the project’s tasks.

After completing the project, the regular employees are limited only to adding their work progress for the project they are assigned. They are also allowed to edit the data of the progress that they only submitted. Then, as the employees regularly update the system about their progress, the project managers will read or scan their activities. The project manager can check or decide if a particular task is done and need to update the system’s task status.

Features

• Login Page:
  Secure access ensures that only authorized personnel can interact with the system, safeguarding sensitive project data.
• Home Page:
  A centralized hub provides users with a quick overview of ongoing projects, pending tasks, and recent updates.
• Project Management (CRUD Features):
  Effortlessly create, read, update, and delete projects, enabling seamless project lifecycle management.
• Task List Page:
  Organize tasks efficiently, facilitating prioritization and allocation based on project requirements.
• Progress Form:
  Empower employees to update their task progress, fostering transparency and accountability within the team.
• Report Generation:
  Generate insightful reports to track project performance, identify bottlenecks, and make informed decisions.
• User Management (CRUD Features):
  Efficiently manage user accounts, ensuring the right level of access and permissions for each team member.
• Project Status:
  Track project status in real-time, enabling proactive intervention to mitigate risks and delays.
• Responsive Design:
  Compatible across various browsers and devices, ensuring seamless accessibility for all users.

System Flowchart

1. Admin (A):
   The Admin holds overarching authority within the system. They manage user accounts, including creating and maintaining user profiles.
2. Project Manager (B):
   Project Managers oversee the execution of projects within the system. They create and manage projects, assign tasks to employees, and track project progress.
3. Regular Employee (C):
   Regular Employees are tasked with executing assigned project tasks. They update task progress and submit work productivity reports within the system.
4. Progress Form (D):
   This component facilitates Regular Employees’ submission of task progress updates. It serves as a platform for employees to input their work accomplishments and track their contributions to ongoing projects.
5. Report Generation (E):
   Project Managers utilize this feature to generate reports based on project data. These reports offer insights into project performance, task completion rates, and other key metrics, aiding in informed decision-making and strategic planning.

Thus, the flowchart depicts a streamlined workflow within the Task Management System, where Admins oversee user management, Project Managers coordinate project activities, and Regular Employees contribute to project execution and progress tracking. Through seamless communication and collaboration among these key stakeholders, the system facilitates efficient project management and enhances organizational productivity.

Backend Implementation Details

1. Technology Stack

• Programming Language:
  Python, Node.js, Java, or PHP
• Framework:
  Django/Flask (Python), Express.js (Node.js), Spring Boot (Java), Laravel (PHP)
• Database:
  MySQL
• Authentication:
  JWT (JSON Web Tokens) or OAuth2
• Hosting:
  AWS, Azure, Google Cloud, or on-premises

2. Key Functionalities

API Endpoints

User Management

• User registration:
  POST /api/register
• User login:
  POST /api/login
• Update profile:
  PUT /api/user/{id}

Task Management:

• Create a task:
  POST /api/tasks
• Retrieve tasks
  
• All tasks:
  GET /api/tasks
• By ID:
  GET /api/tasks/{id}
• By status:
  GET /api/tasks?status={status}
• Update a task:
  PUT /api/tasks/{id}
• Delete a task:
  DELETE /api/tasks/{id}

Database Schema

User table:

• id:
  Primary Key
• username:
  VARCHAR
• email:
  VARCHAR
• password: Hashed string
  
• created_at: TIMESTAMP
  
• updated_at:TIMESTAMP
  

Tasks Table:

• id:
  Primary Key
• user_id:
  Foreign Key (linked to users.id)
• title:
  VARCHAR
• description:
  TEXT
• status:
  ENUM ('Pending', 'In Progress', 'Completed')
• priority:
  ENUM ('Low', 'Medium', 'High')
• due_date:
  DATE
• created_at:
  TIMESTAMP
• updated_at:
  TIMESTAMP

3. Backend Flow

• Use RESTful API design principles.
• Implement CRUD operations for task and user management.
• Secure APIs with authentication and authorization.
• Use an ORM (e.g., SQLAlchemy, Hibernate) for database interaction.
• Validation of user inputs using backend libraries.

Frontend Implementation Details

1. Technology Stack

• Framework/Library:
  React.js, Angular, or Vue.js
• Styling:
  CSS, Bootstrap, or custom CSS
• State Management:
  Redux, Context API (React), or Vuex (Vue.js)
• API Communication: Axios or Fetch API
  
• Hosting: Vercel, Netlify, or traditional hosting services
  

2. Features

Authentication:

• Login and Registration pages
• JWT-based session management

Dashboard:

• Task summary (e.g., total, pending, completed)
• User profile and settings

Task Management:

• Task list with filters (status, priority, due date)
• Add/Edit/Delete tasks
• Task details view
• Drag-and-drop feature for changing task priority/status (optional)

Notifications:

• Alerts for upcoming due dates
• Success/error messages

Responsive Design:

• Ensure the UI is accessible on both desktop and mobile devices.

3. Frontend Flow

• Use responsive layouts for the dashboard and task management pages.
• Fetch data from the backend APIs using Axios or Fetch API.
• Implement form validation for user input.
• Use modular and reusable components (e.g., TaskCard, TaskForm, TaskFilter)
• Implement routing for different pages (e.g., React Router, Vue Router).

Relationships

1. User-Project:
   The Admin holds overarching authority within the system. They manage user accounts,
2. Project-Task:
   One project can comprise multiple tasks. Each task belongs to one project.
3. User-Task:
   Users (Project Managers) assign tasks to employees. Each task is assigned to one user (Regular Employee).
4. Task-Progress
   Each task can have multiple progress updates. Progress updates are linked to one task.

Task Management System Project

• Name of Project
  Task Management System Project,
• Language:
  PHP
• Databases used:
  MySQL
• Design used:
  HTML JavaScript, Ajax, JQuery, Bootstrap
• Browser used:
  IE8, Google Chrome, Opera Mozilla
• Software used:
  WAMP/ XAMPP/ LAMP/MAMP

Conclusion

In conclusion, the Task Management System crafted using PHP and MySQL empowers organizations to enhance project management efficiency significantly. By offering a plethora of features tailored to meet the diverse needs of users at different levels, this system fosters collaboration, transparency, and accountability within project teams. Whether you’re a seasoned project manager or a budding entrepreneur, leveraging this robust solution can elevate your project management endeavors to new heights of success.
Implement the Task Management System today and witness firsthand the transformative impact it can have on your project workflows!

Contact

If you need any assistance or have questions, don't hesitate to reach out to us:

• Email: parallagchristiandave@gmail.com
• Phone: 09123456789